YorkSpace.net is operated by the University of York. The University of York is an independent corporation with charitable status established by Royal Charter. It is incorporated in England as a company limited by guarantee under the Companies Acts (Exempt Charity No U25967).
In this document all references to “we” refer to the University of York.
We take reasonable efforts to ensure that the content of YorkSpace.net website is accurate; however, we cannot give any warranty or guarantee that this is the case. The content of YorkSpace.net may change at any time without notice. If you find any inaccurate information on the YorkSpace website please let the University of York know by emailing firstname.lastname@example.org and we will correct it, where we deem appropriate, as soon as reasonably practicable.
You access and use YorkSpace at your own risk. Neither YorkSpace, nor any of its agents, employees and/or sub-contractors shall be liable to you or any other party for any claim, loss, demand or damages whatsoever, (except so far as relates to the unlikely event of death or personal injury) arising out of or in connection with the use of the YorkSpace website or information, content or materials included on the website.
Users posting to web-based facilities on YorkSpace.net must abide by the Acceptable Use policy (below) and all relevant and applicable laws. Please see the legal resources section for a current, though not necessarily exhaustive, list of legislation.
YorkSpace.net includes links to third party websites. These links are used to provide further information only and are not intended as an endorsement of such websites and/or their content. Users therefore visit such websites at their own risk.
If you provide material (such as text, message board content, photographs, graphics, video or audio content) to YorkSpace.net, you consent to the use of this material on YorkSpace.net), and grant YorkSpace.net a perpetual, royalty-free, non-exclusive licence to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform, play, make available to the public, and exercise all copyright and publicity rights with respect to your contribution worldwide, and waive your moral rights. ;YorkSpace.net shall have no liability to you for any misuse by any third party of any contribution to the website that is distributed by us through the YorkSpace.net or in respect of any infringement of the intellectual property rights in any contribution by any third party.
By making any submission to YorkSpace.net you agree that the contribution:
Failure to observe terms of access and use will be considered a serious matter to the extent that such non-observance by any user will lead to the withdrawal of access to YorkSpace.net for that user.
If you see any information on YorkSpace.net, or that is visible through links created to external sites, that does not meet the requirement set out above and should potentially be removed, please let us know immediately by emailing email@example.com or by writing to us (at YorkSpace.net, Office of Philanthropic Partnerships and Alumni, University of York, Heslington, York YO10 5DD, United Kingdom) and, where we deem appropriate, it will be removed as soon as reasonably possible.
We reserve the right to edit, remove postings (including but not limited to text, message board content, photographs, graphics, video, audio or logo) delete or use electronic methods to block or filter any contribution left on or sent to YorkSpace.net at our discretion any time and without notice or obligation to give reasons for doing so, including without limitation any message that contravenes any of these terms, but we do not have an obligation to do so. If we remove any contribution from YorkSpace.net we shall, in no way, be liable for any loss, liability, cost or expense suffered by you as a result, whether direct or indirect.
Whilst it is appreciated that many who contribute to our message boards may have strong views about the matters discussed, the laws of libel and copyright nevertheless apply and both you and ourselves could be sued if you are not sufficiently careful in what you say. You must not therefore make libellous postings or any postings that are illegal or in breach copyright, database or other related rights. It is your responsibility to check in advance that your postings do not fall into any of these categories and we cannot accept any liability in this respect.
You must not misuse YorkSpace.net by knowingly introducing viruses, trojans, worms, logic bombs or other such material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to YorkSpace.net or any server, computer or database connected to YorkSpace.net. You must not attack YorkSpace.net via a denial-of-service, or attach or distribute any denial-of-service attack. Breach of this provision can constitute a criminal offence under the Computer Misuse Act 1990 and we reserve the right to report any such breach to the relevant law enforcement authorities and in such an event we will co-operate with those authorities, which may include disclosing your identity to them. In the event of such a breach, your rights to use YorkSpace.net will automatically terminate, and we shall be at liberty to take appropriate steps to prevent your accessing YorkSpace.net. If you believe that termination of your access to YorkSpace.net is inappropriate, contact us (by emailing firstname.lastname@example.org) to initiate a review of the situation.
We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of YorkSpace.net or to your downloading any material posted on YorkSpace.net or on any website linked to it.
Individual users are responsible and accountable for all information which they publish via YorkSpace.net (such as profile pages or contributions to forums or bulletin boards). Such information must adhere to the terms of Acceptable Use.
Information published on YorkSpace.net can be accessed world-wide and very easily copied. However, it is possible to limit access to the information displayed on profile and personal pages. You are responsible for deciding whether the information you publish should have restricted access.
To take part in any of our discussion forums or professional groups, YorkSpace.net will require you to register for the forum or group and supply details such as name and email address so as to preserve the integrity of the forums and groups and also the veracity of information.
By supplying such information you consent to YorkSpace.net storing the information and such information will be used only for the purpose stated. It will not be sold, traded or licensed to third parties.
Our directory and giving pages contain profile forms which enable some or all of the information which you supply to be shared with us and with other members. You may change and update your personal information at any time and you can also have your information corrected by contacting us. You will be responsible for deciding what information will be displayed to other members and you may change or update this at any time.
If you supply information via any of our online forms, we may use your contact details to send further information as set out in our Data Protection Statement. You may opt-out of receiving such mailings at any time, or you may choose to receive only specific communications.
From time to time staff and/or students may wish to garner data from users in a more specific manner than those outlined above. In such instances, the terms and conditions for the collection and use of information will be stated separately and made explicit to users in advance of data collection.
You are solely responsible in all respects for all use of, and for protecting the confidentiality of any username and passwords that may be given to you or selected by you for use on YorkSpace.net. You may not share these with or transfer them to anyone else.You must notify us immediately of any unauthorised use of your username or password or any other breach of security regarding YorkSpace.net that comes to your attention.YorkSpace.net will make reasonable effort to contact appropriate users if YorkSpace.net suspects that their accounts have been compromised in any fashion.
YorkSpace.net takes reasonable steps so that it is accessible to all its users and potential users, including, but not limited to users with disabilities such as visual impairment, cognitive impairments and motor impairments. If you encounter any accessibility problem when using this site, please contact email@example.com
Yorkspace.net should not be used for placing or distribution of commercial advertisements, without our prior written consent. Any advertisements so placed, however, must in any event comply with the Code of Practice for Advertisers, issued by the Advertising Standards Authority, which requires that all advertisements should be ‘legal, decent, truthful and honest’. Advertising Standards Authority Codes of Practice.
YorkSpace.net is not designed for financial transactions. The financial transaction processes attached to any donation forms within the site will be outsourced to a third party. The terms of our agreement with that third party ensure PCI compliance and no personal financial details are held by YorkSpace.net. All other details regarding payment/donations (i.e. amount, purpose and date) will be recorded on the University’s records. Donors can elect to remain anonymous, which means that although the University will know the details of their supporters, this information will not be published or disclosed to third parties.
Normally the following levels of service will apply:
All reasonable efforts will be made to provide the YorkSpace service for twenty-four (24) hours a day, seven (7) days a week, though this cannot be guaranteed. From time to time the service may be inaccessible or inoperable for any reason, including, without limitation: (i) equipment malfunctions; (ii) periodic maintenance procedures or repairs which may be undertaken from time to time; or (iii) causes beyond our control which are not reasonably foreseeable, e.g., interruption or failure of telecommunication or digital transmission links, hostile network attacks, network congestion or other failures.
To report any technical issues with the service during UK working hour, please email firstname.lastname@example.org or telephone +44 (0)1904 324001.
The following information is provided to explain how we collect and use information about you so that you can make an informed choice about using YorkSpace.net.Personal information collected and/or processed is held by the University of York on our database in accordance with the provision of the Data Protection Act 1998.
When you register for YorkSpace.net you will be asked to provide the following information:
This information will enable us to link your details to those that the University of York already holds for you on its database.
When you register for YorkSpace.net you will automatically be registered to receive our full range of communications which include a range of newsletters and notifications. It is possible to opt out of selected communications. You will find an appropriate link contained at the foot of each email communication with an opt out link.
You can also choose to opt out of receiving ALL emails from the University of York. Please be aware that this will include alumni reunion invitations, University news and information about fellow alumni.
This email opt out overrides all communication preferences and will mean that if you subsequently register for any events through YorkSpace you will NOT receive confirmations through the system. You can however contact us at any time to change your email preferences in the future.
When someone visits www.yorkspace.net we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone except registered users.
YorkSpace.net tracks requests made of it to centrally held log files. Log files can contain any or all of the following types of data:
Examples of data collected automatically from all users includes:
Having registered with YorkSpace.net you can choose to de-register by emailing us at email@example.com.
If you violate the letter or spirit of this statement, or use the information or services contained within YorkSpace to cause a nuisance or to act in a libellous, obscene, menacing, threatening, offensive, abusive, fraudulent or criminal manner towards any other user of YorkSpace, we will stop providing all or part of YorkSpace to you.
Last reviewed July 2014