Website terms of use

Disclaimer and limitation of liability

Access or use of this website is subject to and implies acceptance of our Terms of Use (which include Regulations and Acts listed on our ‘legal resources’). is operated by the University of York. The University of York is an independent corporation with charitable status established by Royal Charter. It is incorporated in England as a company limited by guarantee under the Companies Acts (Exempt Charity No U25967).

In this document all references to “we” refer to the University of York.

The terms and conditions of use relate to which is accessible via the address and all pages and information available under that domain name. By using, or contributing to the website you agree to the terms of use. If you do not accept these terms, please do not use this website. Your continued access and use of the website will amount to acceptance of these terms of use.

We reserve the right to update these terms from time to time and any changes will be effective immediately on being set out here. You should review these terms of use on a regular basis to ensure that you are aware of any changes that have been made and we will make reasonable efforts to inform all users of any changes and the date from which they are effective. You will be bound by any amended terms if you continue to use following changes.

We take reasonable efforts to ensure that the content of website is accurate; however, we cannot give any warranty or guarantee that this is the case. The content of may change at any time without notice. If you find any inaccurate information on the YorkSpace website please let the University of York know by emailing and we will correct it, where we deem appropriate, as soon as reasonably practicable.

You access and use YorkSpace at your own risk. Neither YorkSpace, nor any of its agents, employees and/or sub-contractors shall be liable to you or any other party for any claim, loss, demand or damages whatsoever, (except so far as relates to the unlikely event of death or personal injury) arising out of or in connection with the use of the YorkSpace website or information, content or materials included on the website.

Users posting to web-based facilities on must abide by the Acceptable Use policy (below) and all relevant and applicable laws. Please see the legal resources section for a current, though not necessarily exhaustive, list of legislation. includes links to third party websites. These links are used to provide further information only and are not intended as an endorsement of such websites and/or their content. Users therefore visit such websites at their own risk.

This agreement and the terms of use are governed by English law (notwithstanding any other jurisdiction where a user may be based). The courts of England shall have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with these terms of use and for those purposes you irrevocably submit all disputes to the jurisdiction of the English courts. The place of performance shall be England. We provide no warranty or guarantee that or information available on it complies with laws of any other jurisdiction.

Acceptable Use

Contributing to the website

If you provide material (such as text, message board content, photographs, graphics, video or audio content) to, you consent to the use of this material on, and grant a perpetual, royalty-free, non-exclusive licence to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform, play, make available to the public, and exercise all copyright and publicity rights with respect to your contribution worldwide, and waive your moral rights. ; shall have no liability to you for any misuse by any third party of any contribution to the website that is distributed by us through the or in respect of any infringement of the intellectual property rights in any contribution by any third party.

By making any submission to you agree that the contribution:

  • Is your own original work or that you have the right to make it available to and that it does not breach or infringe anyone else’s rights (such as but not limited to copyright) or in is any way illegal;
  • It is not defamatory, libellous, obscene, menacing, threatening, offensive, abusive, fraudulent or criminal;
  • Does not and will not contravene any relevant and applicable laws local, national or international including the UK Computer Misuse Act 1990, or incite or encourage the contravention of any such law;
  • Takes account of, and complies with the University’s statements of policy concerning discrimination, harassment and equality legislation which can be found on our legal resources section;
  • Does not bring discredit or harm to or its members, or bring or the University of York into disrepute.

Failure to observe terms of access and use will be considered a serious matter to the extent that such non-observance by any user will lead to the withdrawal of access to for that user.

If you see any information on, or that is visible through links created to external sites, that does not meet the requirement set out above and should potentially be removed, please let us know immediately by emailing or by writing to us (at, Office of Philanthropic Partnerships and Alumni, University of York, Heslington, York YO10 5DD, United Kingdom) and, where we deem appropriate, it will be removed as soon as reasonably possible.

We reserve the right to edit, remove postings (including but not limited to text, message board content, photographs, graphics, video, audio or logo) delete or use electronic methods to block or filter any contribution left on or sent to at our discretion any time and without notice or obligation to give reasons for doing so, including without limitation any message that contravenes any of these terms, but we do not have an obligation to do so. If we remove any contribution from we shall, in no way, be liable for any loss, liability, cost or expense suffered by you as a result, whether direct or indirect.

Whilst it is appreciated that many who contribute to our message boards may have strong views about the matters discussed, the laws of libel and copyright nevertheless apply and both you and ourselves could be sued if you are not sufficiently careful in what you say. You must not therefore make libellous postings or any postings that are illegal or in breach copyright, database or other related rights. It is your responsibility to check in advance that your postings do not fall into any of these categories and we cannot accept any liability in this respect.

You must not misuse by knowingly introducing viruses, trojans, worms, logic bombs or other such material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to or any server, computer or database connected to You must not attack via a denial-of-service, or attach or distribute any denial-of-service attack. Breach of this provision can constitute a criminal offence under the Computer Misuse Act 1990 and we reserve the right to report any such breach to the relevant law enforcement authorities and in such an event we will co-operate with those authorities, which may include disclosing your identity to them. In the event of such a breach, your rights to use will automatically terminate, and we shall be at liberty to take appropriate steps to prevent your accessing If you believe that termination of your access to is inappropriate, contact us (by emailing to initiate a review of the situation.

We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of or to your downloading any material posted on or on any website linked to it.

If you breach these terms of use, you shall indemnify (pay) us, and hold us harmless for all damages, losses and costs relating to all claims, charges and investigations for any losses we suffer directly or indirectly as a result of:

  • your failure to comply with this agreement and these terms of use including and without limitation, submission of content that violates others’ rights;
  • any contents that you submit;
  • any activity in which you engage through


Individual users are responsible and accountable for all information which they publish via (such as profile pages or contributions to forums or bulletin boards). Such information must adhere to the terms of Acceptable Use.

Information published on can be accessed world-wide and very easily copied. However, it is possible to limit access to the information displayed on profile and personal pages. You are responsible for deciding whether the information you publish should have restricted access.

Discussion Forums, Professional Groups, Directory and Giving Pages

To take part in any of our discussion forums or professional groups, will require you to register for the forum or group and supply details such as name and email address so as to preserve the integrity of the forums and groups and also the veracity of information.

By supplying such information you consent to storing the information and such information will be used only for the purpose stated. It will not be sold, traded or licensed to third parties.

Our directory and giving pages contain profile forms which enable some or all of the information which you supply to be shared with us and with other members. You may change and update your personal information at any time and you can also have your information corrected by contacting us. You will be responsible for deciding what information will be displayed to other members and you may change or update this at any time.

If you supply information via any of our online forms, we may use your contact details to send further information as set out in our Data Protection Statement. You may opt-out of receiving such mailings at any time, or you may choose to receive only specific communications.

Questionnaires and Research

From time to time staff and/or students may wish to garner data from users in a more specific manner than those outlined above. In such instances, the terms and conditions for the collection and use of information will be stated separately and made explicit to users in advance of data collection.

User names and passwords

You are solely responsible in all respects for all use of, and for protecting the confidentiality of any username and passwords that may be given to you or selected by you for use on You may not share these with or transfer them to anyone else.You must notify us immediately of any unauthorised use of your username or password or any other breach of security regarding that comes to your will make reasonable effort to contact appropriate users if suspects that their accounts have been compromised in any fashion.

Accessibility takes reasonable steps so that it is accessible to all its users and potential users, including, but not limited to users with disabilities such as visual impairment, cognitive impairments and motor impairments. If you encounter any accessibility problem when using this site, please contact

Advertising should not be used for placing or distribution of commercial advertisements, without our prior written consent. Any advertisements so placed, however, must in any event comply with the Code of Practice for Advertisers, issued by the Advertising Standards Authority, which requires that all advertisements should be ‘legal, decent, truthful and honest’. Advertising Standards Authority Codes of Practice.

Donations and Payments is not designed for financial transactions. The financial transaction processes attached to any donation forms within the site will be outsourced to a third party. The terms of our agreement with that third party ensure PCI compliance and no personal financial details are held by All other details regarding payment/donations (i.e. amount, purpose and date) will be recorded on the University’s records. Donors can elect to remain anonymous, which means that although the University will know the details of their supporters, this information will not be published or disclosed to third parties.

Service Levels

Normally the following levels of service will apply:

  1. Registration response time of two (2) working days (in the UK) excluding bank holidays and the period between Christmas and New Year.
  2. For unsuitable material or profile change a usual response time of two (2) working days, excluding bank holidays and the period between Christmas and New Year.

Service hours

All reasonable efforts will be made to provide the YorkSpace service for twenty-four (24) hours a day, seven (7) days a week, though this cannot be guaranteed. From time to time the service may be inaccessible or inoperable for any reason, including, without limitation: (i) equipment malfunctions; (ii) periodic maintenance procedures or repairs which may be undertaken from time to time; or (iii) causes beyond our control which are not reasonably foreseeable, e.g., interruption or failure of telecommunication or digital transmission links, hostile network attacks, network congestion or other failures.

Customer support

To report any technical issues with the service during UK working hour, please email or telephone +44 (0)1904 324001.

Privacy policy and data protection

The following information is provided to explain how we collect and use information about you so that you can make an informed choice about using information collected and/or processed is held by the University of York on our database in accordance with the provision of the Data Protection Act 1998.

When you register for you will be asked to provide the following information:

  • Your name
  • Previous name (surname while at York)
  • Education details if at York (subject of study)
  • The E-mail address you're using to join
  • Birth date
  • You will also be asked to declare if you are an alumnus/a or a retired member of staff.

This information will enable us to link your details to those that the University of York already holds for you on its database.

Mailing and directory listing preferences

When you register for you will automatically be registered to receive our full range of communications which include a range of newsletters and notifications. It is possible to opt out of selected communications. You will find an appropriate link contained at the foot of each email communication with an opt out link.

You can also choose to opt out of receiving ALL emails from the University of York. Please be aware that this will include alumni reunion invitations, University news and information about fellow alumni.

This email opt out overrides all communication preferences and will mean that if you subsequently register for any events through YorkSpace you will NOT receive confirmations through the system. You can however contact us at any time to change your email preferences in the future.

Visitors to our website

When someone visits we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone except registered users.

Log files tracks requests made of it to centrally held log files. Log files can contain any or all of the following types of data:

  • The date and time of connection
  • Identification of the file(s) requested
  • Whether the request was successful
  • The size (in bytes) sent in response
  • The referring page (where the client came from), as supplied by the client browser
  • The software used to access the server, as supplied by the client browser
  • Information gathered is used for server system administration, identifying broken links, and for producing usage statistics.
  • Logged information may be kept indefinitely. Log files do not contain any personal information.

Under certain circumstances we may be able to link log file records of activity on with your personal record in the system. We will only use this information to identify you outside the Office of Philanthropic Partnerships and Alumni where we are required to do so by law or where we suspect that there has been a breach of these terms of use.

Examples of data collected automatically from all users includes:

  • The Internet Protocol (IP) address
  • Computer and connection information such as browser type and version, operating system and platform
  • Uniform Resource Locator (URL) click stream data including data and time, content viewed or searched on the site.
  • YorkSpace also uses Google Analytics to help the University of York to analyse how users use the Website. For more information on how Google Analytics processes this information, visit


This website uses cookies and by registering with the site you consent to the use of cookies. Cookies are small pieces of information stored on your computer and passed to the website when you view a page. The site uses both session cookies and persistent cookies, which expire at the end of your browser session or after a longer fixed period of time respectively. Cookies are not used to store personal information, but enable features such as user login and personalisation. Certain areas of the site will not function correctly if cookies are disabled or refused for For further information about cookies, please visit

Removal from all listings and mailings

Having registered with you can choose to de-register by emailing us at


If you violate the letter or spirit of this statement, or use the information or services contained within YorkSpace to cause a nuisance or to act in a libellous, obscene, menacing, threatening, offensive, abusive, fraudulent or criminal manner towards any other user of YorkSpace, we will stop providing all or part of YorkSpace to you.

Prize draw terms and conditions page

Graduation Guide Competition

  1. This competition is open to people who provide their contact details after completing the survey.
  2. Employees of the University of York and their family members  may not enter the competition.
  3. Entrants into the competition shall be deemed to have accepted these Terms and Conditions.
  4. By submitting your personal information you agree to receive emails from OPPA containing offers and developments that we think may interest you as a University of York Alumnus/a. You will be given the opportunity to unsubscribe on every email that we send.
  5. To enter the competition you must complete the Survey and submit your contact details.  No purchase is necessary.
  6. Only one entry per person.
  7. The University accepts no responsibility is taken for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the entry is not proof of receipt by the University.
  8. The closing date of the Prize Draw is 23:59 on 12 August 2019.  Entries received outside this time period will not be considered.
  9. One winner will be chosen from a random draw of entries received in accordance with these Terms and Conditions.  The draw will be performed by a random computer process.  
  10. The winner will receive an iPad mini 64Gb Wi-Fi, or the closest available equivalent if this model is no longer available.
  11. The winner will be notified by email. If a winner does not respond to the University within 14 days of being notified by OPPA, then the winner's prize will be forfeited and the University shall be entitled to select another winner in accordance with the process described above (and that winner will have to respond to notification of their win within 14 days or else they will also forfeit their prize).  If a winner rejects their prize or the entry is invalid or in breach of these Terms and Conditions, the winner's prize will be forfeited and the University shall be entitled to select another winner.
  12. The prize will be sent to the winner by the University by post.
  13. The prize is non-exchangeable, non-transferable, and is not redeemable for cash or other prizes.